Craft Show Vendor FAQs

Rain Date:

Is there a rain date?
Rain date for the Spring Craft Show is 5/22.
Because the rain date’s conditions are always a more distant unknown, some precipitation is acceptable. GPCC does not promise a “dry” day.
Read our extensive rain policy at the bottom of this page.

The Basics:

Cottage Food Operators (Home Bakers):
New rules creating a cottage food operator (home baker) permit became effective as of October 4, 2021. Please visit https://www.nj.gov/health/ceohs/phfpp/retailfood/cottagefood.shtml for more information. This certification is REQUIRED for all home bakers! Please submit your paperwork to this department before registering for our shows!

How do I become a vendor?
Fill out the application and pay online Here.

I’m a Pitman business. How do I reserve a space?
All spaces are reserved via the website only. Apply and pay online.

An important note about new Craft Show scams:
We’ve seen membership websites and also Facebook users who claim to be able to secure you a space at the Pitman Craft Show. We ARE NOT affiliated with any outside group and we don’t conduct any business via our social media pages. The ONLY way to secure a space at the Pitman Craft Show is to fill out our registration located at UptownPitman.com and to pay for it through our website. The ONLY contact with any space assigning authority is craftshows@uptownpitman.com. After the tickets expire and are removed from the page there is no backdoor, secret way to secure a space. Follow this process to protect yourself from these scams!

How can I contact The Pitman Craft Show Committee?
The Pitman Craft Show will no longer be using the telephone. Contact us in writing at craftshows@uptownpitman.com

How our email works:
The show does not have a full time staff.

While tickets are available all year for your convenience, email is only monitored from March 1st through the May show and August 1st through the September show.

This doesn’t mean that the show is forgotten or that other preparations aren’t being made.

Most of the emails we receive in those two time periods involve efforts to make arrangements that can’t be made through the registration. In general, if your request can’t be conveyed through the registration, then we can’t accommodate it.

The answer to virtually any question we’ve ever been asked is contained in this FAQ and can be accessed here all year at your convenience.

Can I call Borough Hall for information?
No. The Pitman Craft Show aren’t run by the Borough and Borough Hall cannot assist you, as it has no specific information about the Shows.

Is there a late fee?
Applications received after April 7th will incur a $30.00 late fee.

Show description:

How long running is the show?
Pitman Craft Shows have been around for almost 50 years!

How many vendors attend the show?
The show averages 250 spaces in the Spring and 350 spaces in the Fall.

Are the shows well attended?
Yes! We generate a huge crowd.

Questions prior to registration:

Is last year’s space guaranteed?
Pitman Craft Shows no longer “guarantees” last year’s space, however, if your application is submitted prior to April 7th, an effort will be made to assign you the same space or a nearby space in the same section. Please don’t email with previous year’s space numbers or requests. (other than ADA accommodations)

I’m a Broadway business, how do I get the space in front of my façade?
A list of businesses and space numbers is maintained by the committee. Local businesses that register before the April 7th deadline are automatically assigned to a space in front of their façade. We don’t take requests for precise space numbers, should more than one choice be available. Off Broadway businesses are assigned to the nearest possible space.

Can I share a space with another crafter?
Two crafters making like items (both jewelry, both dog biscuits etc.) may register under a single business name and type of craft and share a space. Due to layout considerations, crafters making different types of items must register separately and cannot share a space.

What is the difference between a Crafter and a Commercial Vendor?
In general, a crafter is assembling objects themselves from (mostly) raw materials. A commercial vendor is selling a commercial product, (like windows, countertops, or Mary Kay etc.) made mostly or completely by others.

Some products blur this line. In that event decisions about whether an object is a craft or a commercial item are made at the sole discretion of The Pitman Craft Show Committee. If upon seeing an object we recognize it better fits into one category or another we reserve the right to reassign the vendor in the following year.

Can I sell both my own crafts and other commercially produced items?
No. A vendor who paid the Crafter fee may only sell crafts. Any person exhibiting manufactured items will be REMOVED ON THE SPOT. (Entry fee is non-refundable.)

I’m a local business. Can I pay for my space and leave it empty?
No. There must be some sort of display and a person to attend it in the space. Spaces left empty the day of the show will be filled with crafters desiring a better location. No refunds will be issued.

I’m a commercial vendor. Can I set up an unmanned display for advertisement?
No. Each space must be attended by it’s owner or a representative at all times.

I’m an Animal Rescue and want to bring animals for adoption.
Due to crowded conditions and the unpredictable nature of animal behavior you are limited to ONE adult mascot 50 LBS or larger OR TWO adult mascots in the 40 LB or smaller range. In addition up to 3 small juveniles are welcome. (20 lbs or less). Animals must be leashed or contained and monitored by a human handler at all times and confined to the grassy space in Ballard Park.

Physical space and equipment questions:

What are the dimensions of a space?
Spaces are approximately 10×10 feet. Commercial food vendor (food truck) spaces are 10 x 20+.

Are tents allowed?
Tents and canopies are advised, but can be no bigger than 10 x 10 at the base. Vendors should have a set up that is designed to protect them from the elements. Pro tip: bring weights so your display doesn’t blow over on a breezy day.

Is there electricity in my space?
Electricity is not provided.

May I use a generator?
Yes. Your planned use of a generator must be noted on your application. The accepted generator is a Honda 1000 or 2000. No other types of generators are allowed.

Are tents and tables provided?
No. Please bring whatever you need to be comfortable for the day with you.

Registration issues:

I can’t upload a photo.
The file needs to be a small JPG file.

There’s no place to make a special request or send additional info.
The Pitman Craft Show can’t accommodate special requests or make special arrangements. (ADA considerations can be noted in the standard registration) We have an extensive database, so reminders about former spaces etc. aren’t necessary.

After registration:

I filled out the registration and meant to pay later.
Registrations are only complete upon payment. If you haven’t paid, you’re not registered.

Will I receive a confirmation?
Your email receipt is your proof of registration. If you are making handmade items you can assume acceptance, unless you hear from us to the contrary. We appreciate that you need time to prepare. If we have made a decision to reject your application for reasons other than inappropriate behavior, you will be notified well in advance of the show. Otherwise, keep an eye out for your emailed space assignment.

I want to create a social media event to advertise my presence at the show to my customers!
That advertising is great for everybody, but please, name your event “Suzi’s Craft at Pitman’s Show”. Please DON’T name your event “Pitman Fall Craft Show” etc. As the hosts, that title should be reserved for us. We need our social media event to be understood as the primary one.

Why aren’t my questions being answered on facebook?
The facebook event is one of the ways we advertise the event to your customers. The facebook page is for the public who will visit the show. The commentary on the facebook event page should be positive and fun. It’s an advertisement to visit the show. It’s not a space for vendor business. To conduct business or ask questions about the show, email craftshows@uptownpitman.com.

It’s fine to comment “Visit my booth at the show!” once, but please don’t clutter the facebook event with reminders about your personal space.

When will I know my space number?
Spring vendors will be assigned a space number and receive it and further instructions via email by May 1st. Applications received late may receive instructions later than May 1st. Fall vendors will receive their information on September 1st. Applications received late may receive instructions later than September 1st.

How will I find my way into the show?
Detailed instructions and maps will be provided with your space assignment.

You didn’t send or I didn’t receive my space assignment.
Help us by checking your junk mail and tabs other than your inbox for your space assignment first.

If you’ve checked those folders and still can’t find it then email craftshows@uptownpitman.com

Other issues: Each year a handful of space assignments bounce because a vendor has unsubscribed from GPCC’s emails. We can’t re-add you and are forbidden by the software from contacting you. You can re-subscribe through uptownpitman.com.

Paperwork before the show:

Do I need a sales tax certificate?
State representatives may be present at the show and Crafters are expected to comply with all state tax laws.

I’m a  food vendor. What certifications do I need?
The Fire Marshal has informed us of strict enforcement of all applicable county and local regulations. These rules apply to all food vendors and to “crafters” selling pre-packaged foods.

To participate you must call Gloucester County at  856-218-4170 for Board of Health permission to attend.

If you are cooking or serving hot food you may need a fire permit. Email firesafety@pitman.org or call 856-589-2433

Failure to call and meet all county and local requirements will result in expulsion by the Fire Marshal on the morning of the show. Call now to avoid this problem.

Do I need to bring my confirmation?
You’re not required to bring your confirmation, but your space assignment email is personalized for you and has useful day of show information such as links to your entry map and parking addresses. It’s handy to have it in your phone.

I don’t want my photo used?
Exhibitors will consent to the use of their name and any photographs for publicity purposes without further permission.

Refunds, Cancellations:

I’ve registered but changed my mind. Can I have a refund?
Refunds will be considered until three weeks prior to each show. After that all sales are final.

I can’t attend a show I’ve paid for and I’m not eligible for a refund. Can I sublet the space?
Yes, but prior approval of the substitute via email is required.

I registered but was declined as a participant?
The Pitman Craft Show Committee reserves the right to decline any registration at any time, or to refund the crafters money and cancel their registration at anytime and for any reason prior to any Show.

At the show:

How can I find my space?
You will receive a map with your confirmation. If you can’t understand the map the police and any volunteer will be happy to assist you.

I see my space. Where does my tent go?
Space numbers are painted on the curbs with an arrow pointing to the right (if you are standing in the street facing the sidewalk.) Your space BEGINS at YOUR number, moves to the right, and ENDS at the next highest number. For example, if your space is X001 you can fill the space between it and the painted number X002.

Where can I park my car?
Crafters are advised, after unloading, to park their vehicles at Bright Beginnings Academy, 536 Lambs Road, Pitman NJ. 6AM – 5:45PM. A free shuttle is available to bring Crafters back to the downtown after their cars are parked. Be warned that parking anywhere else in the Borough may result in a parking ticket.

Where can my customers park?
Pitman Craft Shows provides free parking and a free shuttle for your customers at 400 N. Woodbury Rd., Pitman NJ, 9AM-4PM.

Can I use more than one vehicle to unload my merchandise?
Only one vehicle per crafter is allowed beyond the barricades. Additional vehicles may park at Bright Beginnings but cannot pass the barricade.

How does the vendor shuttle work?
The vendor shuttle is contracted to be in the vendor parking lot @6AM. The shuttle will ferry you back to the downtown and drop you at East and First Ave. After 9:00 that shuttle makes a larger loop, circling through both the vendor and the visitor parking lots all day. You can return to your vehicle all day by catching the shuttle at East Ave. At the end of the day, the last vendor pickup in the downtown is 5:45 to ferry you back to your vehicle. Please try to be packed and ready to go by then.

What time may I begin to set up?
You will be assigned an entry time. Crafters will not be allowed to enter the downtown area before 6AM. Vehicles must clear Broadway by 8AM. Please don’t set up your display until after your vehicle is parked.

Where are the restrooms?
Portable restrooms are available at Holly and Broadway Ave, in front of Borough Hall, and behind the Library.

What time may I leave?
Crafters may pack up at 4PM. Prior to 4 there is no vehicular access to the Show. Packing up early may result in a crafter being excluded the following year.

What’s the procedure for unloading?
Crafters should enter at the assigned intersection, pull their vehicles against the curb and unload quickly onto the sidewalk. Do not unload into the street at the curb. Please don’t begin to set up, including canopies etc, until after you have parked your vehicle and returned on the shuttle. If you require assistance to unpack or set up, volunteers are available to help you.

What’s the procedure for reloading?
Crafters will pack up onto the sidewalk. Do not pack up in the street at the curb. When you are packed you will be issued a ticket that will allow your vehicle re entry from its original entry point. Your vehicle will not be allowed past the barricade without this ticket. Pull up against the curb, load your items and exit Broadway as efficiently as possible.

Volunteers are available to assist you and will happily follow your instructions. We request that you make good use of them. Crafters who fail to pack and exit in a timely fashion will be assigned a space off Broadway for future shows.

Space Issues:

Why didn’t I get the space I’m accustomed to?
Pitman Craft Shows doesn’t guarantee the previous year’s space. In general there are many reasons why you may have been moved. The first is that your application was received after April 7th and a Crafter who registered on time has already been assigned to the space. The second is that a new local business may have requested the space at its storefront. Other factors may include your use of a trailer or generator, changes in the size of your display, or changes in the number of spaces you purchased. Another consideration is the speed of exit. Vendors who need a long time to pack up may be moved from Broadway.

The above are examples and not a conclusive list.

I’m afraid my space isn’t “good”?
The shows are extremely well attended. Ultimately, every space is good.

I don’t like my neighbor?
For problems like space infringement, excessive noise etc. please bring your concerns to the help table located at the intersection of Pitman Ave and Broadway and a representative will assist you. Decisions made by Craft Show representatives about neighborly disputes are final.

Expulsions:

I was expelled from the show and want a refund?
Expulsions are rare and only happen when a vendor behaves inappropriately toward staff or neighbors, when a vendor is found to have misrepresented the items they sell in their registration or is found to be selling non handmade items, or when a food vendor fails to bring the appropriate paperwork. Refunds will not be made for expulsions. In addition, expulsions will result in exclusion from all future shows.

Rain Date / Weather:

Is there a rain date?
Rain date for the Spring Craft Show is 5/22.
Because the rain date’s conditions are always a more distant unknown, some precipitation is acceptable. GPCC does not promise a “dry” day.

How will I know if the show is cancelled and the rain date is going into effect?
Vendors will be notified via email on Friday shortly after 5PM

How will the decision to use the rain date be made?
Prediction Source: WeatherUnderground Pitman NJ Forecast @ 5PM on Friday (12 hours from the first arrivals at the show)

Hourly Forecast
Conditions will be considered for the hours of 9AM thru 4PM Saturday.

In the event that the rain date’s Friday 5PM forecast is not an improvement over the original show date (both days are similarly poor), the show will move forward as planned on Saturday. The existence of a rain date is not a guarantee of an available dry day.

The rain date will be implemented if the Friday 5PM WU Hourly prediction is any of the following:

  • Light Rain: 3 consecutive hours or 4 total hours of a 50% (+) chance of .09 inches or less per hour
    Light rain is rain from scattered drops that, regardless of duration, do not completely wet an exposed surface up to a condition where individual drops are easily seen.
  • Moderate Rain: 2 consecutive hours or 3 total hours of a 50% (+) chance of .10 thru .30 inches per hour
    Moderate rain’s individual drops are not clearly identifiable; spray is observable just above pavements and other hard surfaces.
  • Heavy Rain: 2 total hours of a 50% (+) chance of .31 or more inches per hour OR 3 total hours of a 45% (+) chance.
    Heavy Rain seemingly falls in sheets; individual drops are not identifiable; heavy spray to a height of several inches is observed over hard surfaces.
  • Combination of precipitation types: 3 total hours of a 50% (+) chance of any 2 or more rates of precipitation
    *precipitation at or below .009 inches per hour across any or all hours won’t trigger the use of the rain date.
  • GPCC reserves the right to implement the rain date under other unforeseen weather circumstances not described above. (i.e. lightning, high wind etc.)
  • GPCC will not be held responsible for inaccurate or changing forecasts after Friday @5PM. If the precipitation thresholds have not been met at 5PM the show will move forward as planned regardless of subsequent forecasts.
  • Absolutely no refunds will be issued if the rain date thresholds are not forecast, but rain exceeds the prediction on the day of the show.
  • Absolutely no refunds will be issued if the rain date is enacted and the next day turns out to be a dry day.
  • In the event that the rain date is enacted, the rain date is rain or shine.
  • Absolutely no refunds will be issued for use of the rain date.
  • In purchasing a space you agree to abide by this formula and assume the risks of unpredictable inclement weather including but not limited to lost fees, lost profits or wet merchandise.

See you at the Show!

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